Recap Meeting Là Gì

     

A comprehensive guide on how lớn write effective meeting recaps khổng lồ boost your team"s productivity và accountability.Bạn vẫn xem: Meeting recap là gì

Bạn đã xem: Meeting recap là gì
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Sending a summary or a recap khổng lồ your team after a meeting is going khổng lồ be an effective way for everyone khổng lồ recall the meeting action items, decisions, và most important points discussed. It’s also a great way to lớn summarize important details for employees who weren’t able to lớn make the meeting.

An effective meeting recap will keep your entire team up to lớn date with the most important information from your meetings, holding each team thành viên accountable for their responsibilities và making sure that everyone is up to date with the latest news on your projects and progress. 

Whether you’re meeting today, tomorrow, or next week, we’ve got you covered with everything you need khổng lồ know about sending effective meeting recaps to your team.

In this article, we discuss what a meeting recap is, why a quick recap is necessary, how khổng lồ write an impactful recap.

Bạn đang xem: Recap meeting là gì

Finally, we’ve included a template of a meeting recap so that you can try it out for yourself!

What is a meeting recap?

A meeting recap is often an e-mail summary of the most important points discussed in a meeting. It gives a basic overview of the meeting, đánh giá the agenda items, highlights the kích hoạt items and liên kết them to lớn the appropriate participants with due dates, in order to lớn promote accountability.

A recent article by the Harvard Business nhận xét recommends sending your meeting recap immediately after the meeting is over:

“To make sure productivity doesn’t slow after you walk out of the room, do two things after and in between meetings: Quickly send out clear and concise meeting notes & follow up on the commitments made.”

Sending an effective meeting recap means using meeting notes to highlight the key points of the meeting và to assign individuals to the tasks that need to lớn be completed. Lưu ý that HBR suggests to send your meeting notes in a timely manner- this is something we’ll take a closer look at as you continue to scroll. 

Who should send the meeting recap?

Your meeting recap should be an assigned task lớn a thành viên of your team who assumes responsibility for sending it out khổng lồ the appropriate individuals.

This can be an Executive Assistant, Head of the project, a Manager, or a thành viên of your team.

No matter who takes on this responsibility, it’s important that the person sending the recap understands the topics discussed throughout the meeting & is able to interpret the decisions that have been made as well as the next steps that need to lớn be taken in order to lớn achieve collective success. 

If you use a meeting productivity tool like tanquockhang.vn, sending a meeting recap will take less than a minute with the “send notes” feature.


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Who should receive the meeting recap?

A good rule of thumb is khổng lồ send your meeting recap khổng lồ the danh mục of attendees from your meeting invite. This way, you don’t have lớn manually địa chỉ each person, and if someone has missed the meeting, they won’t be left out of the picture.

You should also consider sending your meeting recap to lớn any other employees who are involved in the project, clients you’re working with, and anyone else the discussion may be useful to.

If you don’t already check attendees off as they enter the meeting, create a system to vày so effectively so that you are aware of the individuals who weren’t able to attend. This is especially important if there are kích hoạt items assigned to them!


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When should the meeting recap go out?

ASAP! You’ve got to find some balance though, because the unique of this message is important, meaning it shouldn’t be too rushed. You vị want khổng lồ put it together as soon as possible, preferably, right after the meeting so that the discussions are fresh in your memory. Give yourself some time khổng lồ go through và proofread a couple of times before you press the send button.

After you’ve done that, get the recap out as quickly as you can so that your team can make sure they’ve noted their action items & can get started on what needs khổng lồ be completed before the next time you meet again.

It’s so important khổng lồ take detailed meeting notes so that you can use these as a reference for an effective meeting recap.

Why vì you need a summary email?

A summary e-mail establishes accountability for kích hoạt items that come out of the meeting. By having the ability to see what your team members responsibilities are, you also gain a stronger understanding of what is required to lớn make the project successful.

Moreover, if you’re able lớn work through your tasks và notice a teammate has a heavy task list, you can lend a hand and expect the same tư vấn in return when roles are reversed.

An effective meeting recap also acts as a historical record of meetings lớn reference at any point. This is going khổng lồ highlight progress & areas for improvement so that you và your team can continue to lớn learn và grow together.

Of course, it’s also really helpful for new team members who may not be familiar with a project or for individuals who weren’t able lớn attend.

In the book Resilient Management, Lara Hogan argues that sending out a recap e-mail after each meeting is a great way to lớn reinforce decisions, clarify company messages, & address your teammates’ frustrations:


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How lớn write an effective meeting recap

Before we get into what you need to lớn include in an effective meeting recap, it’s essential that you define a clear objective for your meeting.

What we’re saying is, if you want khổng lồ send an effective meeting recap, you need khổng lồ also have had an effective meeting beforehand. In another interesting article by the Harvard Business Review, they discuss the importance of being organized in order khổng lồ conduct a successful meeting:

“Before you hold a meeting, force yourself to lớn make deliberate choices. First, know exactly why you’re convening và define your goals to lớn set the stage for achieving them. This process may include asking others lớn suggest agenda items, which not only promotes relevance but also increases ownership and engagement. If you don’t have a clear mission or a danh mục of agenda items, you should probably cancel.”

Now that we’ve made it clear how important it is lớn organize yourself before a meeting, let’s take a look at the things that should be included in your meeting recap:

Things to include in your meeting recap:

1 Give a quick thanks

It’s good meeting recap etiquette to thank all of the attendees for taking some time out of their day & to have focused their attention on the meeting.

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2 danh mục what was discussed during the meeting

You can use your agenda items and meeting notes to vày this & organize them into bullet points that are quick to lớn read và straight khổng lồ the point. Make sure khổng lồ write them out in chronological order from the opening of them meeting khổng lồ the decisions made và next steps.

3 List kích hoạt items và assign them

After you’ve summarized the key points of the meeting, in a separate paragraph or table, các mục all of the kích hoạt items with the date it was assigned (the day of the meeting), the deadline & the person who has been assigned lớn complete it. This is going to foster accountability within the team và also keep everyone up to speed on what their teammates are working on. 


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Pro Tip

If you use tanquockhang.vn, you can simply use the “send notes” functionality and the meeting recap (with kích hoạt items và notes) will be sent automatically to all attendees!

4 Include any kinds of reference documentation

It’s a good idea lớn include any kinds of reference documents from the meeting. These can be anything from project guidelines, project timelines, budgets, etc. This is especially helpful when many projects are progressing simultaneously. Including relevant resources is going lớn eliminate confusion at the onset & give you & your team more time khổng lồ work towards your goals, without too many explanations or clarifications required.

5 Include a reminder of the next meeting

Make sure that everyone is clear on when the next meeting is và what needs lớn be completed before that date.

Example of a meeting recap

Hey team!

Thanks for attending today. I hope the meeting was helpful và inspiring.

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Here are the main talking points we discussed, for those who couldn’t attend:

1. Talking point A

2. Talking point B

3. Talking point C

Finally, these were the action items that came out of the meeting:

1. Will do by

2. Will do by

You can always đánh giá the kích hoạt items tab in tanquockhang.vn lớn see when these action items are completed!

Before you go…

You’ve got nothing to lớn lose and everything khổng lồ gain by sending a meeting recap khổng lồ your team. It may take some time và some adjustments khổng lồ find how lớn most effectively write out và send your meeting recap, but with some practice, you’ll find what works for you and your team.

Thanks for dedicating some of your time khổng lồ reading the tanquockhang.vn Blog! If you found this article resourceful, giới thiệu it with a friend or a colleague khổng lồ get their take on the use of a meeting recap. As always, it’s been a pleasure having you & we’ll see you next time!

About the author

Kate Dagher

Kate Dagher, ba Communications & Business Management, has a management & corporate consulting background, having worked in the public sector, sales & corporate finance. She is now making a shift from business khổng lồ psychology và bridging her knowledge from both domains, as she pursues a Graduate degree in psychology at Trinity College, Dublin. Kate is fascinated about how our physical environments influence our thoughts, behaviours, actions and wellbeing. She is a certified yoga teacher, a passionate writer & traveller.